Posts in category: Feature

Collect school fees online 24/7. Accept UPI, Razorpay, PayTM, QR code, bank transfer and more. Auto-generate invoices and receipts. Zero paperwork, zero follow-up calls.

How Online Fee Collection Works

Fee collection is one of the most time-consuming tasks for any school. Staff make dozens of calls every month, parents forget to bring cash, and accountants spend days reconciling registers. [Your ERP Name] replaces all of this with a fully automated online fee collection system.

Parents receive a fee invoice on their phone and can pay it from wherever they are — at home, at work, or at midnight. The moment the payment is done, a receipt is generated automatically.

Payment Methods Accepted

Your school can accept fees through:

• UPI (Google Pay, PhonePe, Paytm UPI, BHIM)
• Razorpay (Cards, Net Banking, UPI — India’s most trusted gateway)
• PayTM payment gateway
• QR Code — Display a QR code for parents to scan and pay
• Bank Transfer — For parents who prefer direct bank payment
• SSL Commerz — For Bangladesh-based schools
• Paystack — For African school networks
• PayPal & Stripe — For international payments

What the Fee Module Does

✅ Create Fee Types — Define Tuition Fee, Exam Fee, Sports Fee, Library Fee separately. Each can have its own due date.

✅ Bulk Invoice Generation — Generate fee invoices for all 500 students in one click. No manual entry for each student.

✅ Partial Payments — If a parent cannot pay the full amount, they pay partially. The system tracks the balance automatically.

✅ Auto Invoice Per Student Type — Different student types (e.g., local, hostel, transport) can have different fee structures automatically assigned.

✅ Payment History — Every payment is recorded with date, amount, method, and receipt number. Fully auditable.

✅ Print or Share Receipts — Receipts are downloadable as PDF from the parent portal. No more printing physical copies.

✅ Fee Collection Reports — See daily, monthly, and yearly fee collection data. Know which students have pending fees instantly.

✅ Email & SMS Invoice Alerts — Parents receive an email and SMS when a new invoice is generated, and a reminder before the due date.

School administrators and staff get a complete bird’s-eye view of the entire school — students, fees, attendance, exams, staff, and reports — from one central dashboard.

What Is the Admin Dashboard?

The Admin Dashboard is the command centre of Sumo ERP. The school’s principal, admin staff, accountant, and management team each get a login with permissions suited to their role. From here, they manage the entire school without a single paper register.

Multiple staff roles are supported — Admin, Accountant, Receptionist, Librarian — each with customised access so they only see what is relevant to them.

What the Admin Can Do

✅ Manage All Students — Add new students, update their class and section, promote them to the next class at year end, or transfer them to another branch. Generate admission numbers automatically.

✅ Set Up Classes, Sections & Subjects — Create the full academic structure of the school — all classes, sections (A, B, C) and subjects — in minutes.

✅ Manage All Teachers & Staff — Add teachers, assign them to classes and subjects, track their attendance, and manage their leave requests.

✅ Session Management — Set up new academic sessions every year. All previous data is preserved and accessible at any time.

✅ Generate All Reports — Attendance reports, fee collection reports, exam result reports, income and expense summaries — all available with date filters and export options.

✅ Publish Results & Notices — When exam results are ready, admin publishes them to student and parent portals with one click. Notices and announcements reach all parents instantly.

✅ Manage Inquiries — Track every admission inquiry from parents. Follow up, convert and enroll students — all from the same system.

✅ Custom Roles & Permissions — Assign different levels of access to different staff members. The accountant sees fees but not academic records. The librarian manages books. You control who sees what.

Mark daily and subject-wise attendance in seconds from any device. Parents get instant SMS alerts on absence. View, filter and print monthly reports anytime.

Why Digital Attendance Matters

Paper attendance registers are error-prone, time-consuming and impossible to search. When a parent asks “how many days was my child absent this term?” — finding the answer takes 20 minutes. With [Your ERP Name]’s attendance system, that answer is available in 3 seconds.

How It Works

A teacher opens their dashboard, selects the class and section, and taps Present or Absent for each student. The whole process for a class of 40 students takes under 2 minutes. The record is instantly saved to the cloud.

What the Attendance Module Includes

✅ Daily Attendance — Taken once per day per class and section.

✅ Subject-wise Attendance — For schools that want period-by-period tracking, attendance can be marked for each subject separately.

✅ Instant Parent SMS on Absence — When a student is marked absent, their parent receives an SMS automatically — within seconds. No staff involvement needed.

✅ Late Mark Tracking — Students who arrive late can be marked as “Late” separately from absent.

✅ Monthly Attendance View — View the full monthly calendar for any student — green for present, red for absent, yellow for late.

✅ Attendance Percentage — The system automatically calculates each student’s attendance percentage for the term and academic year.

✅ Print Attendance Sheets — Need a physical copy? Print attendance reports for any class, section, and date range in one click.

✅ Holiday Integration — Mark school holidays so they are not counted against students’ attendance records.

✅ Staff Attendance — Teachers and staff attendance is also tracked through the same system, separately from students.

Create exams, publish timetables, generate bulk admit cards, enter results and publish grades online — all from one panel. Students see their results the moment you publish them.

The Complete Exam Lifecycle — Digitised

Managing exams involves dozens of steps: scheduling, timetable design, admit card printing, result entry, grading, and distribution. [Your ERP Name] handles every single step digitally, eliminating printing costs and days of manual work.

What the Exam Module Includes

✅ Create Exams — Name the exam (Mid-term, Final, Unit Test), assign it to classes and subjects, and set dates — all from the admin panel.

✅ Exam Timetable — Build the complete exam timetable for all classes and publish it. Teachers and students see it on their portals instantly. It is also printable as a PDF.

✅ Bulk Admit Card Generation — One click generates admit cards for every student across all classes. Admit cards include the student’s name, class, exam schedule and photo. Students download their own admit card from their portal — no distribution needed.

✅ Result Entry — Teachers enter marks subject-by-subject after the exam. The system accepts maximum marks and calculates grades automatically based on the grading criteria you set.

✅ Automatic Grade Calculation — Define your own grading scale (A+ for 90–100, A for 80–89, etc.) and the system applies it to every student’s results automatically.

✅ Student Ranking — The system calculates and displays each student’s rank in class based on total marks.

✅ Publish Results Online — When results are ready, click “Publish” and every student and parent can see the results on their portal immediately. No paper slips needed.

✅ Academic Reports — Generate class-wise and student-wise academic reports showing marks, grades, attendance percentage, and rank.

✅ Printable Report Cards — Download printable result sheets for individual students or bulk for the entire class.

Teachers assign homework in seconds. Parents receive an instant SMS. Students submit through their portal. No lost notebooks, no excuses — homework made digital.

The Problem With Paper Homework

“I didn’t know there was homework.” “My child didn’t tell me.” “I forgot what the homework was.” These are sentences every teacher and parent has heard. Paper-based homework has too many gaps between assignment and completion.

[Your ERP Name]’s homework module closes all those gaps — the moment homework is assigned, it is visible to every student and their parent.

How It Works

Step 1: Teacher logs into their dashboard and clicks “Add Homework.” Step 2: Teacher selects the class, section, and subject. Writes the homework description and sets a due date. Step 3: The homework instantly appears on every student’s portal for that class. Step 4: Parents receive an automatic SMS: “New homework assigned in Mathematics. Due: 20 June 2025.” Step 5: Students complete and submit the homework through their portal by the due date.

What the Homework Module Includes

✅ Assign Homework by Class & Subject — Target specific classes, sections and subjects precisely.

✅ Attach Files — Teachers can attach PDF worksheets, images, or reference files with the homework.

✅ Automatic SMS to Parents — No parent ever misses a homework assignment again.

✅ Homework on Student Dashboard — Students see all pending homework with subjects and due dates clearly listed.

✅ Track Submissions — Teachers can see which students have submitted and which have not.

✅ Homework History — All past homework is stored and visible. Students can revisit old assignments for revision.

Teachers upload PDF notes, video lessons and YouTube links. Students access all learning materials from their portal — at home, at any time, on any device.

Bringing the Classroom Home

Learning should not stop when the school bell rings. With [Your ERP Name]’s study materials feature, teachers can upload and share educational content that students access from home, on weekends, and during revision periods.

What Teachers Can Share

✅ PDF Notes & Documents — Upload chapter summaries, handwritten notes (scanned), worksheets, or reference books in PDF format.

✅ Recorded Video Lessons — Teachers can record their own video lessons and upload them for students to watch at their own pace.

✅ YouTube Video Links — Share any educational YouTube video directly with a class. It appears on their portal with one click to play.

✅ Assignment Files — Share assignment papers as downloadable files.

✅ Class & Subject Specific — All materials are organised by class and subject so students only see what is relevant to them.

✅ Accessible Anytime — Students can download and access materials even outside school hours — perfect for revision, exam preparation and self-study.

✅ Lesson Plans — Teachers create structured lesson plans subject-by-subject and chapter-by-chapter, helping students understand what will be taught and when.

The Impact

Schools that share digital study materials report higher exam pass rates because students have access to revision resources at home. Parents also feel more confident when they can see what their child is studying.

Teachers start live online classes directly from the ERP dashboard. Students join with one click from their portal. No separate Zoom account setup needed for students.

Online Classes — Built Into Your ERP

Sumo ERP integrates directly with Zoom and BigBlueButton — two of the world’s leading live video class platforms. Teachers do not need a separate Zoom account per class. They start the session from the ERP and it is ready in seconds.

How It Works

For Teachers: Go to Live Classes in the dashboard. Click “Start Class,” select the class and subject. A live session starts on Zoom or BigBlueButton immediately. The link is automatically visible to students.

For Students: Log into the student portal. Click “Join Live Class.” The Zoom class opens in the browser or app. No passwords, no fumbling with links.

What the Live Classes Feature Includes

✅ Zoom Integration — Start and manage Zoom sessions directly from the ERP.

✅ BigBlueButton Integration — A free, open-source alternative to Zoom for schools that prefer it.

✅ One-Click Join for Students — Students join classes from their portal with no extra steps.

✅ Class Scheduling — Schedule upcoming live classes so students see them in advance.

✅ Record Sessions — Record the live class for students who missed it to watch later.

Why Schools Love This

After the COVID-19 period, every school wants a backup system for online teaching. Having live classes built into the same ERP — without a separate subscription for each teacher — saves thousands of rupees per year and makes remote teaching effortless.